Services · SYS-10

Scheduling & Follow-up

Calendars filled and follow-ups sent while you're in the meeting before this one.

Meetings are where deals move, and the admin around them is where they stall. We automate booking, reminders, no-show recovery and the follow-up after each meeting, so it goes out without anyone having to remember to send it.

What you get

  • Booking links and calendars set up around your availability.
  • Reminders that cut no-shows, and recovery messages when someone misses a slot.
  • Follow-up after each meeting, logged against the contact in your CRM.
  • Missed calls caught and followed up, so work isn't lost.

Why it holds up

For a sales team it means meetings booked while you sell, and the follow-up done before the next call starts. For a service business it means the slot a no-show leaves behind gets a recovery message, not a shrug, and every client hears from you after their appointment.

We book our own mapping calls this way. The system is governed and observable, so you can see every reminder and follow-up it sent, and where a person signs off on anything that needs judgement.

It connects to the tools you already use: Calendly, Google Meet, Zoom or Teams for meetings, and GoHighLevel, HubSpot or Salesforce for the record, joined up with n8n, Make or Zapier.

Tools we use

Google MeetCalendlyZoomTeamsGoHighLevelApifyn8nMakeZapierComposioHubSpotSalesforce

Related services

How we work

Map. Scope. Build. Run.

  1. STEP 1

    Map

    A free 30-minute systems-mapping call. We find where the hours go, where the leads leak, and where AI actually moves the needle — before you spend anything.

  2. STEP 2

    Scope

    A written diagnosis and a fixed price with a clear deliverable list. No hourly meters, no scope fog — you know the number and the outcome before we start.

  3. STEP 3

    Build

    Delivery in weeks, not quarters — with evidence at every step: working systems, documented workflows, and your team trained inside them.

  4. STEP 4

    Run

    We operate, measure, and iterate after launch. Research, analyse, learn, iterate — the loop that keeps the system improving instead of quietly rotting.

Start with the map.

Thirty minutes, free, no deck required — bring the process that hurts.

Book a mapping call

Fixed scope, fixed price, agreed before we start — no hourly meters.